Unlike viewing the change history of a Google Docs document, Google’s Track Changes feature (also known as “Suggestion Mode”) lets you view changes before the text becomes a permanent part of the document. document. Here’s how to use it.
Activate the “Suggestion” mode
When you’re working in a Google Docs document, you’re in “Edit” mode by default. This means that any changes you make are permanent and saved in the change history. To make changes you make to the document only suggestions, you must switch to “Suggestion” mode.
First, open the Google Docs document you want to suggest editing. In the upper right corner of the window, below the Share button, you will see a pen icon. Click it to display a drop-down menu.
Switch to Suggest mode.
You are now in Suggestion mode. Now every change you make will be tracked. A green bar will appear on deleted text and any new text added will be green. Text that already existed in the document will remain black.
A visual display of suggested changes.
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Invite other users to suggest edits
If you need someone to review your document, you will need to invite the editor to suggest changes.
However, you need to make sure that you assign the correct permissions.
First, click “File” in the header menu, then select “Share” at the top of the drop-down menu.
The Share option in Google Docs.
In the Share with people window, add the email address of the person you want to share the document with, click the down arrow next to the privilege assignment option, and choose “Comment” from the drop-down menu.
Send the document to an editor with “Suggest” privileges.
The commentator is able to make suggestions to the document without permanently deleting the original text. In contrast, an editor can freely make changes without any of them being tracked and a viewer can only view the text of the document.
Once you’re done, click “Send” to send the document.
Accept or reject suggestions
If someone has made suggestions for your document, it’s up to you to accept or reject those changes. This operation is simple. Each change made to a document is tracked individually, and you can view these details on the right side of the window.
To accept a change, check the box. To reject a suggestion, click the X. Or, if you need additional context on the edit, you can leave a comment.
Track changes in Google Docs.
That’s all there is to it.
Google Docs is a great tool for collaborating on documentation. However, if you are more comfortable with Microsoft Word, you can also track changes there.